Job Description

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all.  We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the general direction of the Chief, Logistical Support Internal Branch, Supervisor II, the Supervisor I is responsible for planning, directing, and managing the Business Services Unit. This includes direct supervision of professional level staff with program responsibility over Cal OES P-Card management, document/forms management, records management, printing services, uniform program, and mail room. The Supervisor I is responsible for the effective resolution of a broad range of governmental and supervisory problems and policy and procedure implementation related to procurement and property control.

The Supervisor I must have specific knowledge of state and federal contracting and procurement policies, procedures, and practices. The Supervisor I shall have knowledge of state budget and accounting policies, procedures, and practices relating to the development and awarding of contracts and varied solicitation efforts. Detailed knowledge of forms management, records management and document imaging policies, procedures, and practices; excellent verbal and written communication skills, follow oral and written directions. The Supervisor I will be responsive to the needs of the public and employees of Cal OES and other government agencies; analyze situations and take effective action using initiative, exercise open-mindedness, flexibility, and tact and the ability to multi-task, and accept change. Must work independently.

During emergencies, will be responsible to provide contracting and procurement services, resources, and logistics support for the State Operations Center/Regional Operations Center/Joint Field Office, which may include nights, weekend, and holiday work.

You will find additional information about the job in the .

Working Conditions

In Office: This position supports and manages the day-to-day business operations for Cal OES which is handled in an office location. This is not considered a hybrid telework position.  

Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. 

• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. 

• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.

• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete.

• SROA and Surplus are encouraged to apply and must submit a copy of their letter.

• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.  

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Have knowledge of state and federal contracting and procurement policies, procedures, and practices.
• Have knowledge of state budget and accounting policies, procedures, and practices relating to the development and awarding of contracts and varied solicitation efforts.
• Have knowledge of forms management, records management and document imaging policies, procedures, and practices.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to follow oral and written directions.
• Experience in analyzing situations and taking effective action using initiative, exercise open-mindedness, flexibility, and tact and the ability to multi-task, and accept change.
• Ability to work independently.
• Strong Customer service background.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

The SOQ should be no more than two pages, single-sided, single-spaced in 12-point Arial font and name in upper right corner of each page.

PLEASE ANSWER THE FOLLOWING:

1. Describe your background, experience, education, and/or training that qualifies you for this position.

2. Describe a time where you went over and beyond for a customer.  What were the circumstances, what did you do and what was the outcome?

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.

Job Tags

Permanent employment, Full time, Work experience placement, Work at office, Local area, Remote work, Flexible hours, Night shift

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